Scheduling that keeps every home care visit covered
ZPlanr helps home & community care agencies coordinate caregivers, clients, and funders in one connected schedule. Make sure the right worker is at the right home at the right time — with clean records for billing and audits.
Instead of juggling paper, spreadsheets, and text messages, ZPlanr gives your care coordinators a single live view of visits, worker availability, client needs, and funding rules — so they can focus on care, not admin.
Why home & community care scheduling is uniquely hard
Unlike simple shift work, home & community care involves dozens or hundreds of clients with different needs, locations, service plans, visit lengths, and funding rules. Coordinators must balance client preferences, worker skills, travel time, and last-minute changes — often with limited tools.
- Clients with different service plans and visit frequencies
- Workers with specific skills, languages, or certifications
- Funding programs that pay different rates for different services
- Frequent cancellations, hospitalizations, and last-minute rescheduling
From reactive to proactive coordination
ZPlanr gives your scheduling, nursing, and admin teams a shared source of truth. Instead of reacting to crises with phone calls and sticky notes, coordinators see gaps and risks ahead of time and can adjust before a client is missed.
How ZPlanr supports home & community care agencies
Store client profiles, addresses, service plans, and preferences in one place. Schedule recurring visits with just a few clicks and adjust individual dates as needed.
Tag workers with skills, languages, and certifications. Match them to clients based on needs or preferences so care feels consistent, not random.
Reduce unrealistic back-to-back visits. ZPlanr highlights schedule conflicts and supports travel time tracking for payroll and billing where needed.
Caregivers can check in/out using simple SMS, no app required. Each visit is time-stamped and linked to the right client and schedule, creating an audit-ready trail.
Configure rates per service, client, or funding program. ZPlanr applies the correct rate to each visit and produces clean invoice summaries.
Export visit summaries by client, time period, or program. Give families and funders transparency without building reports by hand.
What a day looks like with ZPlanr
Coordinators start their day with a clear dashboard: which visits are scheduled, which workers are out, and where risks exist. Late check-ins trigger gentle SMS nudges and alerts, so supervisors can intervene before a visit is missed.
At the end of the week or billing period, approved visits flow directly into payroll exports and client or funder invoices, with no re-typing or manual tallying of hours.
A connected workflow
Schedule → Check-in → Documentation → Payroll → Invoicing
ZPlanr connects the full lifecycle of a home care visit so teams aren’t copying data
between tools or chasing missing information.
Frequently asked questions
Yes. You can define rate rules and billing structures for different funders, programs, and service types. ZPlanr applies them automatically as visits are scheduled and approved.
No. Workers can check in and out using standard SMS, which is ideal for mixed teams and non-technical staff. If you later add an app, the same scheduling engine still works.
Most small to mid-sized agencies start scheduling real visits in ZPlanr within a few weeks. We can import your existing clients and workers from spreadsheets or your current system.